Knoxville Museum of Art

Facility Rentals

Due to building renovations, the KMA will be unavailable for rentals August 2013 through January 2014. We look forward to working with you in 2014 in our newly renovated facility.

The Knoxville Museum of Art, one of the city's most beautiful venues, is available for rental to individuals, non-profit organizations and corporations. The KMA staff will work with you to ensure a successful and unforgettable event. Whether it be a wedding, a prom, a reunion, or fundraiser, the museum's Great Hall transforms into the perfect space to suit your needs. Easy access and free parking combined with beautiful views of World's Fair Park make it the ideal location. Call or come by the museum today to explore your options.

For more information on facility rental , please contact Facility Sales Manager Diane Hamilton at 865.934.2048 or dhamilton@knoxart.org

Capacity

Great Hall: 300 standing receptions;
220 sit-down dinner/lunch

Auditorium: 170

Gardens: 300 standing reception;
Only freestanding tents are allowed in gardens

Sarah Jane Hardrath Kramer Education Center: 40

Whittle Board Room: 18

Contract/Deposits

A rental reservation will be considered confirmed when KMA has received a signed contract, a copy of an insurance policy from the renter for public liability coverage and the 25% deposit within 10 days of initial contact. By renting space in the KMA facilities, the renter agrees to indemnify and release KMA from any and all claims that may arise during the time usage of their said event. This includes any liability coverage necessitated, created and/or occurring with the serving of any alcoholic beverages during the event.

Rental Rules and Regulations

Rentals of KMA facilities are generally granted when the following guidelines are met:

A non-refundable 25% deposit of the total rental facilities' fees must be paid at the time a specific event date is reserved. This deposit will apply toward the final bill.
The Knoxville Museum of Art employs a list of pre-approved caterers that is made available to all prospective rental customers.
All deliveries and set-up arrangements must be made through the dock area and scheduled with the security department (Travis Solomon: 865.524.5447).
Alcohol in open containers may not be brought in or taken out of any of the museum's entrances or exits. However, during events, guests are allowed to consume prepared drinks in the North & South Gardens. At no time may drinks be carried in or allowed off the museum premises.
There will not be any unapproved alcohol deliveries.
A rental reservation will be considered confirmed when KMA has received a signed contract, a copy of an insurance policy from the renter for public liability coverage and the 25% deposit within 14 days of initial contact. By renting space in the KMA facilities, the renter agrees to indemnify and release the museum from any and all claims that may arise during the time usage of their said event. This includes any liability coverage necessitated, created and/or occurring with the serving of any alcoholic beverages during the event.
Selling of any type of merchandise by outside vendors is prohibited without specific written approval by the KMA business office.
SMOKING AND CANDLES ARE PROHIBITED by anyone throughout the entire museum.
To complete the rental arrangements a meeting must be held no less than two weeks (14 days), prior to scheduled event. This meeting should include the renter, caterer, florist, decorator, and KMA's Chief of Security in order to arrange final preparations and set-up coordination of facility, delivery times, entertainment arrival times, etc. (The balance of the rental fee must be paid in full at this time.)

Note: Any request for date or time changes will be made two weeks before the event in writing and signed by all parties. After this date there will be no changes.

Accessibility

KMA is fully accessible to persons using wheelchairs. Wheelchairs are available for loan at the museum information desk. Accommodations for persons with other disabilities can be requested by contacting the museum at least 48 hours in advance of your visit at 865.525.6101.

Approved Caterer List

Abner’s Attic

Abner's Attic (formerly Rex Bradford Jones Caterer) can custom tailor any menu to suit your special request and budget needs. From box lunches to the most elaborate meal, we have been serving the Knoxville Area since 1979 with complete event planning. Wedding receptions with white tablecloths and silver service are among our specialties. Please call us to schedule an appointment so you can relax and enjoy the festivities.
Contact: Rex Jones 865.522.5552, catering@abnersattic.com, www.abnersattic.com

All Occasion Catering LLC

Serving Knoxville for over fifteen years; owners, Neal & Susan Green and the experienced staff of All Occasion Catering LLC is committed to providing you with outstanding service for all of your catering needs. Our catering options include weddings, anniversaries, graduations/proms, business meetings, fundraisers and any catered celebration. We look forward to catering your next event.
Contact: Neal or Susan Green 865.521.1300
www.alloccasioncatering.com

Calhoun’s Banquets and Copper Cellar Catering

400 Neyland Drive
Knoxville, TN 37901
865.673.3399
coppercellar.com
Contact: Kimberly Sterchi
kwsterchi@coppercellar.com
Calhoun’s Banquets and Copper Cellar Catering offers full service catering for your event. What does that mean you ask? It means no worries, you don’t have to cook, set up or clean up. The experienced catering team here at Calhoun’s is dedicated to making your event stress free. We’ve orchestrated catered events of every size and scope with a passion for making your vision become a reality. Our catering brings the tradition of Copper Cellar quality and Calhoun’s favorites together to create a menu that reflects your personal or corporate style. Providing East Tennessee culinary and service excellence for over 30 years has been an honor. It would be our distinct pleasure to be of service to you for your wedding reception, rehearsal dinner, corporate event, birthday celebration or “just because” party.

Creative Catering of Knoxville

The way that we run our company is simple. Executive Chef Simon Hall designs our menus for each event personally based around budget, likes, dislikes, theme or style. Therefore every one of our menus is custom to every client. Our experienced team is here to do all the work for you. Whether it’s a cocktail party, wedding, corporate function, or sit-down dinner, Creative Catering of Knoxville is passionate about making your vision come to life.
Contact: Nancy Kendrick 865-386-1405

Knoxville Catering and Special Events

Knoxville Catering and Special Events is a full service catering and event management company. Our vast expertise and passion for excellence will enure you recieve the highest quality food and service. Let our expert staff and extraordinary cuisine set the stage for your wedding, gala, business function or special occasion.
Contact: Shawn Hines 865.691.0100 or Marla Hines 865-604-3034
www.knoxcatering.com

Northshore Brasserie

Northshore Brasserie is a full-service restaurant and bar serving homemade French Belgian cuisine in a relaxed yet elegant atmosphere. We aim to create a vibrant, unpretentious atmosphere that will serve as the neighborhood gathering place for the business and residential communities.

9430 S. Northshore Drive
Knoxville, TN 37922
Contact: Brian Balest 865.539.5188, brian@northshorebrasserie.com, www.northshorebrasserie.com

Rosa's Catering

In business with the Knoxville area since 1971, Rosa's Catering Service, Inc. is a full service catering company, which means that any requested service and any type of event can be handled by this professional staff. Certified by the American Culinary Federation, executive chef Rosa Nussbaumer, assisted by her two sous chefs who have been with the company for over fifteen years, can display a wide selection of homemade specialties from which clients can tailor a menu to fit their budget.
Contact: Phillip Nussbaumer 865.690.5757
www.rosascatering.com

Savór Catering

With 20 years of experience at some of the most prestigious restaurants in the Knoxville area, Savór Catering has the expertise to make your event one that won't be soon forgotten. Since 2010, they have been creating unforgettable events that are delicious, entirely made from scratch and priced conservatively. You have probably seen them around town in their food truck the "Tootsie Truck." Contact us today to begin planning your next special event or business meeting.
Contact: Rebecca Saldivar 865.771.8028 Rebecca@SavorCaterer.com
www.savorcaterer.com

For more information on facility rental , please contact Facility Sales Manager Diane Hamilton at 865.934.2048 or dhamilton@knoxart.org

Facility Use Rates

2013

(Deposit: 25% of total cost required to hold a date.)
Great Hall: Daytime $300/hour with a 2 hour minimum; Evening $750/hour with a 2 hour minimum
Whittle Board Room: $25 per hour or $125 for daily rate
Weddings: January-March $3,000 for 3 hour event; April –June $4,000 for 3 hour event; July-December $3,500 for 3 hour event. Rental includes from noon the day of event for set up and time after event for clean up. Additional hours: $500 per hour.
Proms: $600/hour; Includes Auditorium for pictures.
Discounts on the Great Hall available for non-profit organizations
Please see below for Preferred Caterer List. Additional fees apply for using Non-Preferred Caterers.

2014

(Deposit: 25% of total cost required to hold a date.)
Weddings: $5,000 for 4 hour event. Rental includes from noon the day of event for set up and 1 ½ hours after event for clean up. Additional hours: $500 per hour.
Great Hall: Daytime $400/hour with a 2 hour minimum; Evening $1000/hour with a 2 hour minimum. $500 for each additional hour
Whittle Board Room: $250 per day
Discounts on the Great Hall available for non-profit organizations
Please see below for Preferred Caterer List. Additional fees apply for using Non-Preferred Caterers.

Equipment Available

Chairs: 270
Tables:
- 60" Rounds: 35
- 30" Rounds: 18
- 6' Rectangle: 7
- 8' Rectangle" 15

Caterers will set up rental chairs and tables. It is the responsibility of the florist to arrange and remove plants and flowers

For more information on facility rental , please contact Facility Sales Manager Diane Hamilton at 865.934.2048 or dhamilton@knoxart.org